HP Q5916A#484 9200C Digital Sender Review
Enable business efficiency Reinvent your workflow. Dramatically improve productivity, reduce costs, and improve competitiveness by automating document workflows. Easily, accurately, and securely scan documents to e-mail, network folders, fax services, and printers. Optional HP AutoStore software extends this functionality to include direct sending to backend applications, barcode reading, form recognition, and more. The HP 9200c Digital Sender is designed for business with decentralized, paper-intense workflows that need a dedicated digital sending device. Scan and send in a flash. Quickly deliver digital documents and ensure efficient archival with scanning and digital sending speeds of up to 47 black-and-white images per minute (ipm) letter and up to 30 color ipm letter. The device handles paper sizes from 3.9 by 5.8 in (100 by 148) to 8.5 by 14 in (215.9 by 355.6 mm). Convert paper into searchable text. Process documents sent to network folders through ReadIris Optical Character Recognition (OCR), and convert them from image files to searchable text files in popular file formats, including searchable .PDF, .XML, .RTF (Microsoft Word-compatible), .HTML, and .TXT. Simple, intuitive device Work with a simple touch-screen. Used across several HP devices, the intuitive control panel provides a consistent and familiar user experience. This minimizes training costs and increased department productivity because users can troubleshoot problems themselves and mange their jobs confidently. (The control panel is also featured on the HP Color LaserJet 9500mfp, the HP LaserJet 9040/9050mfp, and the HP LaserJet 4345mfp series. Just drop off your job. The HP 9200c Digital Sender includes a 50-sheet automatic document feeder (ADF) that supports two-sided scanning of double-sided originals. This allows for unattended scanning and improved efficiency because the originals don't have to be manually fed into the device.
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HP Q5916A#484 9200C Digital Sender Feature
- Intuitive touch-screen control panel provides a consistent and familiar user experience.
- Includes a 50-sheet automatic document feeder (ADF) that supports two-sided scanning of double-sided originals.
- Uses a existing network authentication to verify users, provide security for both the sender and receiver, and control and track device usage.
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15 of 15 people found the following review helpful.
Workgroup scanning at it's best.
By R. Brink
I've used several generations of this product, the 9200 being the best. To work properly, you'll need a PC or file server to act as a central storage location. The server software lets you create user accounts so that the scanner can be used to save the files in it's disk space, or email the documents to yourself or anyone else you need to send them to. The storage folder on the server can be accessed remotely through file sharing, so it's just like the files are local on your desktop if you need them locally.
I've seen businesses completely replace their mail room delivery with a digital sender. Scanning all incoming mail and forwarding it electronically to the person it was addressed to. Only documents that require the original paper for legal reasons need be sent to users. All the rest could then be recycled stopping the collection of junk paper around the office.
It's server software can also be used with the HP printers that have the digital sending facility built into the control panel. It gives these machines the same abilities as the sender to a degree. The 9200 scans both sides very fast, in full color. Saves in Tiff files or PDF automatically. Printer/copiers with the ability usually only scan one side. This is one of the few machines that help you achieve the "paperless" office many companies work towards.
This is obviously not something an individual user would have much use for. Cheaper desktop scanners could accomplish many of it's features on a small scale. This machine is designed to scan hundreds of pages of documents automatically. It has replaceable drive rollers so that it's easy to keep running smoothly. It's cost comes from the built in computer operating system. It boots from an internal hard drive. It requires configuration to operate on your local network. It needs to know the address of you mail server for example. In some environments, it can use the mail servers accounts avoiding the need to configure these things into it's own memory.
It will require someone to it's local expert to avoid problems. HP maintains a user forum for the product so this person can communicate with experts should an unusual problem arise. This user group can be a god send if you have problems figuring out a problem. Ideally this person should have good computer skills, above just simple office software use. But any sharp savy computer user can figure it out and keep it operating smoothly.
It may be helpful to purchase from a dealer that offers installation assistance. Just be sure this assistance isn't just unpacking the box. If you don't know how to manually setup a computer on a network and configure it's connection for mail, you will have problems configuring the sender.
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